Privacy
VetShare

PRIVACY POLICY

VetShare takes your privacy very seriously. We ask that you read this privacy policy carefully as it contains important information about what to expect when VETSHARE collects personal information about you and how we will use your personal data.

VETSHARE is a trading name of ALBAVET LIMITED which is part of the CVS Group PLC.

This policy applies to information we collect about:

* people who register for our service, and

* visitors to our website

1. The information we collect about you

When you register for our service we collect the following personal information from you:

1.1 Your name,
1.2 Veterinary Practice name
1.3 Veterinary practice postal address, email address, telephone number
1.4 Veterinary practice Bank account details
1.5 Veterinary practice turnover and wholesaler information

Occasionally we may receive information about you from other sources (such as credit reference agencies) which we will add to the information which we already hold about you in order to help us provide goods and services to you.

2. How we will use the information about you

We gather this information to allow us to process your registration and for the following purposes:

  • to help us identify you and any accounts you hold with us
  • administration
  • statistical analysis
  • customer profiling and analysing your purchasing preferences
  • marketing
  • fraud prevention and detection
  • billing and order fulfilment
  • customising our website and its content to your particular preferences
  • to notify you any changes to this website or our services which may affect you
  • improving our services

3. Marketing and opting out

We, and our group companies, may also wish to provide you with information about special features of our website or any other service or products we think may be of interest to you, in particular information about service providers and products. If you would rather not receive this information, please confirm this by email to enquiries@vetshare.co.uk. If you agree to us providing you with marketing information, you can always opt out at a later date.

We may also want to provide you with related information from third parties we think may be of interest to you. If you would rather not receive this information, please send an email to enquiries@vetshare.co.uk. If you agree to us providing you with third party marketing information, you can always opt out at a later date.

4. Disclosure of your personal data

We may disclose your personal data to:

  • other companies within our group where their services we believe will be of benefit to you
  • our agents and service providers
  • credit reference agents - see 'Credit checking' below
  • law enforcement agencies in connection with any investigation to help prevent unlawful activity
  • our business partners in accordance with the 'Marketing and opting out' section above.

5. Credit checking

To enable us and other companies in our group to make credit decisions about you and for fraud prevention and money laundering purposes, we may search the files of credit reference and fraud prevention agencies (who will record the search). We may disclose information about how you conduct your account to such agencies. Other credit grantors may use this information to make credit decisions about you, as well as for fraud prevention, debtor tracing and money laundering purposes. If you provide false or inaccurate information and we suspect fraud, we will record this.

6. Our use of cookies and other information-gathering technologies

Cookies are small files of letters and numbers placed on your computer to collect standard Internet log information and visitor behaviour information. These cookies allow us to distinguish you from other users of our website, which in turn helps us to provide you with a good experience when you browse our website and also allows us to improve our site. The information we gather from cookies also allows us to track visitor use of the website, see how visitors move around the site when they are using it and to compile statistical reports on website activity. For further information about cookies visit www.aboutcookies.org or www.allaboutcookies.org.You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, if you use your browser settings to block all cookies you may not be able to access all or parts of our site. By using our website we assume your agreement with this policy.

7. How we protect and store your information

We have put in place the following security procedures and technical and organisational measures to safeguard your personal information and to try and prevent unauthorised access. All hard copy personal data will be secured in a locked filing cabinet with keys limited strictly to VetShare personnel, all electronic data will be secured using appropriate security measures to include individual usernames and passwords, staff only user permissions with encrypted passwords. All sensitive personal data (to include financial and bank account details) will be fully encrypted within the database table.

We will use all reasonable efforts to safeguard your personal information. However, you acknowledge that transmission of information via the internet is not completely secure and for this reason we cannot guarantee that any communications by electronic means (including those which include personal information) are entirely secure or will reach their intended destination.

8. Access to your information and updating and correcting your information

You have the right, subject to the payment of a small fee (currently £10) to request access to personal data which we may process about you. If you wish to exercise this right you should:

  • put your request in writing
  • include proof of your identity and veterinary practice address (e.g. a copy of your driving licence or passport, and a recent utility or credit card bill)
  • attach a cheque in the amount of £10 made payable to VetShare
  • specify the personal data you want access to, including any account or reference numbers where applicable.

You have the right to require us to correct any inaccuracies in your data free of charge. If you wish to exercise this right you should:

  • put your request in writing
  • provide us with enough information to identify you (e.g. VetShare URN)
  • specify the information that is incorrect and what it should be replaced with.

You also have the right to ask us to stop processing your personal data for direct marketing purposes. If you wish to exercise this right you should:

  • put your request in writing (an email sent to enquiries@vetshare.co.uk is acceptable)
  • provide us with enough information to identify you (e.g. VetShare URN)

9. Sale of business

If VetShare is sold or integrated with another business your details may be disclosed to our advisers and any prospective purchasers and their advisers and will be passed on to the new owners of the business.

10. Your consent  

By submitting your personal information you consent to the use of that information as set out in this policy.

11. Changes to privacy policy

We keep our privacy policy under regular review. If we change our privacy policy we will post the changes on this page, and place notices on other pages of the website, so that you may be aware of the information we collect and how we use it at all times. This privacy policy was last updated in October 2017

12. Links to other websites

Our website contains links to other websites. Please note that we are not responsible for the privacy policies of such other websites. This privacy policy only applies to this website so when you link to other websites you should read their own privacy policies.